On the south shore of Great Slave Lake, Hay River is the second-largest community in the Northwest Territories and a vital Northern shipping and transportation hub. On the traditional land of the K’atl’odeeche First Nation, this vibrant town of 3,700 is home to welcoming residents, a diversified economy, and a forward-thinking business climate. With ample meeting space and hotel capacity, as well as big-city amenities, Hay River regularly hosts conferences and events, where attendees take advantage of the town’s abundant recreational, cultural, and historical attractions during their off time. They can picnic in the mist of towering Alexandra Falls, enjoy a fresh-caught lunch and artisan crafts at the weekly farmers’ market at Fisherman’s Wharf Pavilion, or witness the captivating dance of the Northern Lights.
The Town of Hay River regularly hosts government meetings, conferences, events, and trade shows. The Hub of the North has also held large-scale events, including the recent 2018 Arctic Winter Games, which brought more than 2,000 athletes, officials, media, and volunteers to Hay River and Fort Smith for a week of cultural activities and athletic competition.
Hay River can comfortably accommodate small and large conferences, using our main conference facilities in the brand-new Hay River Community Centre, located in the heart of downtown. This modern, multi-use complex opened in 2018 and boasts four different meeting rooms with more than 8,800 square-feet combined, ideal for public information sessions, AGMs, awards banquets, community workshops and more. Meeting space is also available at the nearby Ptarmigan Inn, Caribou Centre, Soaring Eagle Friendship Centre, Royal Canadian Legion, and the Fisherman’s Wharf Pavilion (summer).
Professional and attentive town staff can help plan your event. Contact them to assist with hotel and facility bookings, corporate rates for travel, itinerary planning for attendees, as well as any technical support or requirements you need for events held in municipal buildings. Hay River staff can also provide integrated audio/visual systems, projectors, recording equipment and WIFI. Rooms can be set up to the needs of the event, with a variety of tables and chairs available, as well as conference equipment such as flip charts, stages, lecterns, dance floor and even a mobile bar. If we don’t have the equipment you need local supplier Trade Show Direct can assist.
On-site catering services are available through Sub on the Hub, D&A Foods, The Legion, Soaring Eagle Friendship Centre, the Ptarmigan Inn, which has a full service kitchen.
Let us know what your conference needs, and we’ll get it for you!
As the Hub of the North, Hay River is easy to get to from the air and by road. Direct scheduled air travel is provided from Yellowknife, Fort Smith and Edmonton through Canadian North and Air Tindi. Several charter options out of Hay River and Yellowknife are available (Air Tindi, Summit Air, Buffalo Airways, Northwestern Air Lease, Landa Aviation). Event rates can be negotiated with air travel providers.
Hay River is served year-round by well-maintained, paved highways.
Driving Distances:
Yellowknife to Hay River: 480 km
Fort Smith to Hay River: 280 km
Fort Simpson to Hay River: 427 km
Edmonton to Hay River: 1108 km
Calgary to Hay River: 1345 km
Hay River is a regional centre for government, tourism and business. As such, it has several hotel options within a few blocks of the Hay River Community Centre. Hay River also has a variety of furnished apartments, cabins and guest houses. Whether taking in the Aurora or basking on the beach connecting with nature, staying in Hay River this is sure to be an unforgettable experience.
View Hay River accommodations here.
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6522
Sizing & Capacity:
Dimensions: 66’ x 43’
Square feet: 2,840
Banquet seating: 180-200
Classroom seating: 150
U-Shape: 80
Theatre: 300
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6522
Sizing & Capacity:
Dimensions: 50’x50’
Square feet: 2500
Banquet seating: 140-160
Classroom seating: 140
U-Shape: 80
Theatre: 250
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6522
Sizing & Capacity:
Dimensions: 58’x27’
Square feet: 1,560
Banquet seating: 100
Classroom seating: 140
U-Shape: 50
Theatre: 120
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6522
Sizing & Capacity:
Dimensions: 108’x19’
Square feet: 2,050
Banquet seating: 160
Classroom seating: 120
U-Shape: 80
Theatre: 200
Where: K’atl’Odeeche First Nation
Contact: [email protected]
Capacity:
Boardroom No. 1: 20
Boardroom No. 2: 50
Theater: 300
Flip charts, sound systems, projectors (including Proxima) and screens are available. Northern food catering in-house only.
Where: 10 J Gagnier Rd, Hay River, NT
Contact: [email protected]
Capacity:
Escarpment Creek Room – 756 sq. ft
Louise Falls Room – 660 sq. ft
Alexandra Falls Room – 760 sq. ft
*Each room can hold 40 guests. The portable wall dividing Alexandra Falls Room and Louise Falls Room can be removed to create a 1400 sq. ft space. Onsite Catering available.
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6522
Sizing & Capacity:
Dimensions: 50’x60’
Square feet: 1,900
Banquet seating: 100
Classroom seating: 60
U-Shape: 50
Theatre: 125
Where: Vale Island (Outdoors / Summers only)
Contact: 1-(867) 874-6522
Sizing & Capacity:
Dimensions: 50’x100’
Square feet: 5,000
Banquet seating: 200
Classroom seating: 220
U-Shape: 180
Theatre: 300
Where: 25003 Fairway Drive NW (Seasonal)
Contact: [email protected]
Sizing & Capacity:
Sit-down dinners: 150.
Club Room: 350
Finger foods, with outdoor deck. Catering provided on site.
Where: 2-8 Gagnier Street, Hay River
Contact: 1-867-874-6581
Sizing & Capacity:
Please call for details.
Where: 103 Street – Greenway Accommodations
Contact: 1-(867) 874-2233
Sizing & Capacity:
All-in-one with 10 rooms with queen beds and a large boardroom. Wireless and satellite TV.
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6500
Sizing & Capacity:
Dimensions: 45’ X 150’
Square feet: 6,750
Max Capacity: TBD
depending on set-up
configuration
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6500
Sizing & Capacity:
Dimensions: 85’ X 200’
Square feet: 17,000
Max Capacity: TBD
depending on set-up
configuration
Where: 79 Woodland Drive – Community Centre
Contact: 1-(867) 874-6500
Sizing & Capacity:
Dimensions: 85’ X 200’
Square feet: 17,000
Max Capacity: TBD
depending on set-up
configuration
Where: 25003 Fairway Drive NW
Contact: 1-(867) 874-6500
Great registration area!
Where: 7 Veterans Road
Contact: 1-(867) 874-6355
Sizing & Capacity:
Upstairs Hall Dimensions: 438.50 m2
Upstairs Hall Capacity: 200
Downstairs Banquet Room Dimensions: 132.50 m2
Downstairs Banquet Room Capacity: 100
Where: 6 Lagoon Road at Castaways Cottages & Campground
Contact: 1-867-875-2903
Sizing & Capacity: Dimensions coming soon
